Business Administration Apprentice (Legal Support)

Placeholder
  • Employer Ashfords LLP
  • Job type Advanced Apprenticeships
  • Salary £12,500 p/a
  • Deadline 11/12/2020

  • Entry requirements GCSEs
  • Locations Exeter
  • Qualifications gained Professional Qualification
  • Date published 19/11/2020

Role Description

We are currently seeking Business Administration Apprentices to join our Legal Support team based in our Exeter office. 

The primary focus of the role is to assist with providing comprehensive administrative support to the team, working closely with the Legal Support Assistants (Legal Secretaries). You will assist with general office admin duties, along with audio and copy typing, assisting with receiving and processing telephone calls and email correspondence, assisting in maintaining compliant and accurate file management systems along with assisting in the billing process.

During your apprenticeship, you will gain a clear understanding of the role of this business critical function and will develop key skills such as effective communication, problem solving, and the ability to prioritise multiple demands.

You will spend four days per week in the business and one day out studying at Exeter College. 

Duties

  • Audio typing - using the firms digital dictation system

  • Filing correspondence and documents using the firms document management system

  • Filing correspondence and documents in the main hard copy files and electronic files where necessary

  • Preparing files for closure and archiving

  • Diary management and meeting/travel organisation

  • Call handling

  • Scanning bills/expenses

  • Assisting with matter openings

  • Billing administration

  • Document production in conjunction with our reprographics team including document formatting

  • Reception cover 

  • Bundling and indexing legal documents

  • Variety of other administrative duties as required including assisting other Business Support areas

Skills Required

  • Excellent grammar and spelling 

  • Good interpersonal skills     

  • Able to listen to and follow instructions

  • Happy to pursue continuing education 

  • Able to work unsupervised when task fully understood 

  • Excellent telephone manner

  • Competent with Microsoft products (Word, Excel, Outlook etc) and using data management systems

  • Strong verbal and written communication skills

  • Organised with good attention to detail

Personal Attributes

  • Perseverance  to complete delegated tasks 

  • Able to take responsibility for tasks

  • Enthusiastic and willing to learn 

  • Proactive and happy to take initiative if appropriate

  • A good team player        

Future Prospects

At the end of the apprenticeship, there is the possibility of applying for a permanent role in a Legal or Business Support capacity.

Like what you're reading? Join our mailing list for more of the same!

Recruiting school leavers? We can help