Business Administration Apprentice

Placeholder
  • Employer Pinsent Masons
  • Job type Advanced Apprenticeships
  • Salary £16,500.00
  • Deadline 28/06/2019

  • Entry requirements GCSEs
  • Locations Leeds
  • Qualifications gained Professional Qualification
  • Date published 07/05/2019

Pinsent Masons is an international law firm that ranks amongst the top 75 law firms globally, with a long-standing reputation for delivering high-quality legal advice. With over 1600 lawyers and 420 partners operating from 23 locations throughout the UK, Europe, Asia Pacific, the Middle East and South Africa, Pinsent Masons is well-placed to advise on complex multi-jurisdictional transactions across a full range of disciplines.

Our core values are Approachable, Bold and Connected and as a firm we hold these in high regard. Personally, and collectively, we live them every day and our firm is a better place for it. We are committed to developing the skills and experience of our people and we are very proud of the professional quality of our work, coupled with our clients' loyalty and trust in our teams. Our performance and reputation depend on creating a culture and working environment that attracts and retains the best people.

We invest heavily in our people through recruitment, training, policies and supporting systems.

This is an exciting opportunity to join a prestigious corporate law firm, working towards an advanced business administration qualification. The role will entail providing administrative support to the Corporate Social Responsibility team and Diversity & Inclusion (D&I) Consultant to deliver our firm-wide Responsible Business commitments.

Key areas of focus:

To provide support to the Responsible Business team and Diversity & Inclusion (D&I) Consultant with:

  • Managing the diary of the Head of Responsible Business, D&I Consultant and wider team as required including organising rooms and catering and sending invitations
  • Managing travel, hotel bookings and expense claims for the Head of Responsible Business and D&I Consultant
  • Supporting the Responsible Business team and D&I Consultant with preparation of award submissions for our responsible business programmes
  • Responding to external requests for information about our commitment to responsible business
  • Supporting our diversity employee network groups
  • Embedding our Values across the firm
  • Attendance at events and meetings in other offices and locations as required including supporting the Responsible Business Executives with taking minutes


Information administration:

  • Managing client and internal contact lists including responding to requests from staff wishing to join Starfish and D&I networks and maintaining up to date membership logs
  • Managing event and project calendars
  • Maintaining intranet pages
  • Collating feedback for projects, events and training courses and creating data reports
  • Maintaining spreadsheets including keeping an up to date log of charitable donations and volunteering events and attendees at D&I training courses


Communication management:

  • Managing internal and external queries
  • Responding to correspondence, including letters/e-mails/phone calls
  • Organising and booking travel for the Responsible Business team and D&I Consultant as required
  • Organising and liaising with managers on meetings and room bookings
  • Working directly with the internal communications and business development teams to ensure that projects and events are communicated appropriately

Financial:

  • Supporting the RB team and D&I Consultant with the management of invoices and payments as required


Events/projects administration:

  • Attending internal and external meetings, conferences and events as required (including UK travel)
  • Managing and responding to project requests
  • Administration and support to Community Investment Leaders, Diversity Networks and Values Sponsors/Agents globally
  • Supporting Responsible Business and D&I training events and projects
  • Liaising with partners and managers on the co-ordination and management of events and training courses - for example sending invitations, monitoring responses and creating guest lists, preparing badges and organising hospitality

Desired skills

  • IT literate, with good knowledge of Microsoft Office products, specifically Word, Excel, and Powerpoint
  • Strong interpersonal and communication skills
  • Good time management and organisation skills with strong attention to detail

Personal qualities

  • Ability to work with people at all levels across the firm
  • Flexible and able to able to work on own initiative
  • A motivated self-starter who is a good team player, determined to meet a challenge
  • Confident with the ability to work effectively in different offices and teams when needed
  • Ability to change and adapt in a fast moving environment
  • Exhibits approach and behaviours consistent with the firm's core values (approachable, bold, connected)

Desired qualifications

  • 5 GCSEs (or equivalent) at grade C/4 or above (including English and maths)
  • Educated to A-level/BTEC (or equivalent) standard with at least 2 grades C or above
     

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